Assistant Director

FLSA-Classification
Non-Exempt

Salary Range
Commensurate with qualifications and experience

Reports To
LTW Program Director

Program
School Based Program

Date
12/21/2018

JOB DESCRIPTION
Summary/ Objective

East Side House Settlement is directly responsible for the administration of each school’s Learning-to-Work Program, which enhances the school’s academic component by offering additional academic support, career and education exploration, work preparation, skills development, and internships.

Under the supervision of the Program Director, with latitude for independent judgment, the LTW/Assistant Director will be responsible to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and ability required, but not limited to:

Essential Functions
• Ensure Admissions criteria and intake goals are being met on a monthly basis by overseeing our intake coordinator.
• Help supervise advisors to ensure that attendance outreach is completed daily, home visits are done when necessary, and student logs stay current. Ensure that post-secondary support and college exploration is also incorporated into student engagement.
• Manage social networks for the purpose of keeping in touch with Alumni
• Managing Alumni events and data tracking
• Provide trainings on Advisory Curriculum Development and support lesson planning aligned with Common Core Standards.
• Help advise a caseload primarily of students participating in the Learning to Work (LTW) program and provide added support in their academic, career and personal goals.
• Refer students to academic and support services as needed.
• Attend administrative meetings, program trainings and staff development.
• Participate in civic and community building efforts and activities as assigned via East Side House Community Development.
• Ensure that all fiscal documents are being submitted in a timely manner which include: Bi-weekly internship payroll on Paycom.
• Maintain updated records of all fiscal transactions for the year which include: monthly LTW internship budget.
• Assist in making purchase orders for student incentives and special events.
• Participate and help arrange field trips, special events and extracurricular activities.
• Maintain flexible hours and work days, some overnight trips required.
• Solicit, develop and cultivate internship and/or job opportunities within the community including use of calls and visits to employers to maintain internship partner’ relations.
• Establish liaisons with corporate and nonprofit organizations for identification of employment and internship opportunities, and to provide workshops and mentoring opportunities for students including coordination with other community youth employment assistance programs.
• Provide direct support for the Director in areas of staff management and development.
• Maintain ongoing contact with employers to learn of new internship and/or employment needs as well as problems arising from existing placements.
• Reach the minimum number of internship enrollment by February 1.
• Assist students in developing and achieving life/career goals that are assessed throughout LTW weekly seminars and during individual career exploration.
• Assist students in job search, including resume and cover letter development, search strategies and interviewing skills.
• Maintain database tracking and reporting of each student’s progress and measurable outcomes including timely entry of case notes of weekly meetings and incidents, and employment.
• Prepare and present curriculum to students on job readiness and related topics; facilitate interactive Seminars.
• Ensure the program establishes 3 to 5 new internship sites every year; while maintaining necessary partnership contracts in order.
• Provide case management services for the students in the program.
• Attend meetings with staff to review students’ progress and discuss appropriate trainings and intervention plans. Actively participate in initiatives, affiliations, coalitions, etc. that pertain to East Side House’s mission.
• Participate in assigned staff development trainings.
• Actively participate in team and program meetings. Provide suggestions for program improvement and implementation.
• Assist Director in overseeing the creation of innovative and contextualized student learning experiences.
• Provide other program support functions as required.

Other Duties
● Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requisite Education and Experience
• Minimum required BA/BS with at least two years’ experience with youth-related work.
• Excellent verbal, analytical, writing, communication and organizational skills.
• Strong interpersonal skills and time management skills.
• Strong presentation skills and the ability to represent the organization.
• Supervisory experience and demonstrated leadership skills.
• Ability to work in a team oriented environment and handle multiple tasks.
• Strong interpersonal skills and time management skills.
• Demonstrated knowledge of community service/development.
• Knowledge and experience in WordPerfect/ Microsoft Word and other applications

Competencies
1. Teamwork Orientation
2. Initiative
3. Sound Decision Making
4. Communication Proficiency (written and verbal)
5. Customer/Client Focus
6. Time Management
7. Attention to detail

Required Clearance
• Department of Education (DOE) fingerprinting.

Supervisory Responsibility
This position may supervise assigned personnel, including front line staff and/or support staff.

Work Environment
Business casual. This job operates in a professional school environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Position Type and Expected Hours of work:
This is a full-time position. Monday – Friday 8 a.m. – 4 p.m. with flexibility.Work days/hours subject to change based on ESH’s needs. Some evenings and weekends required.

Travel
Minimal travel is expected for this position.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Send Resume and Cover Letter via email to:
To be considered for a position, email resume to Jobshrg@eastsidehouse.org.  Please be sure to reference Job Title in the subject line of your email. Please submit a cover letter and resume as an attachment in a Word document or PDF format only. Due to the volume of resumes received, no calls or faxes regarding submission will be returned. Your resume will only be routed correctly and considered if all instructions above are met.

Please visit our website: www.eastsidehouse.org.